Occidental Alumni/Representatives of Athletics Interests 

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Compliance Information for Alumni, Friends, and Parents

Much of the Tigers’ athletic success can be attributed to the support of alumni, boosters, parents, and friends of the athletics program.  We are proud of this tradition.  It is important that all alumni, boosters, parents, and friends abide by NCAA rules regulating college athletics.   The Occidental College Athletics Department is responsible for all actions of alumni, boosters, parents, and friends in regards to athletics.  Below are some frequently asked questions regarding the relationship of boosters and friends to the athletics program.

Why do boosters/alums/friends/parents have to abide by NCAA rules?

According to the NCAA, anyone who is promoting the Occidental College intercollegiate athletics program in anyway must follow the rules set forth by the NCAA. Once a person is identified as such a representative, the person retains that identity indefinitely. 

Who is a “Representative of Occidental Athletics Interests”?

NCAA Bylaw 13.02.9 states that a “representative of the institution’s athletics interests is an individual who is known (or who should have been known) by a member of the institution’s executive or athletics administration to:

a. Have participated in or to be a member of an agency or organization promoting the institution’s intercollegiate athletics programs;

b. Have made financial contributions to the athletics department or to an athletics booster organization of that institution;

c. Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospective student-athletes;

d. Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families; or

e. Have been involved otherwise in promoting the institution’s athletics program. Once an individual is identified as such a representative, the person retains that identity indefinitely.

Who is a prospective student-athlete?

The NCAA definition of a prospective student-athlete is a student who has started classes for the ninth grade.  An individual remains a prospective student-athlete until one of the following occurs (whichever occurs earlier):

a)      The individual officially registers and enrolls in a minimum full-time program of studies and attends classes in any term of a four-year collegiate institution’s regular academic year (excluding summer); or

b)      The individual participates in a regular squad practice or competition at a four-year collegiate institution.

As a parent/alum/friend of athletics, what am I permitted to do for the current student-athletes at Occidental College?

First, you should contact the Occidental College coach to let him or her know of your interest in doing something for/with the current student-athlete.  You are allowed to provide an ‘occasional meal’ under the following conditions:

a)      The occasional meal may be provided at any location in the locale of Occidental College;

b)      Meals must be restricted to infrequent and special occasions;

c)      Transportation may be provided to student-athletes to attend occasional meals.

If you are a relative of a student, there is an exception to the above rules.  You are allowed to provide meals to team members at any location.  Please note, alums, friends, and boosters do not have this same allowance.

On special occasions, the Alumni Office might set up an off-campus event inviting alums, prospective student-athletes, friends of the College and an Occidental athletics team.  In this case, the Alumni Office is allowed to pay for the student-athlete meals.  A booster can offer to pick up the cost of the meal, but this money needs to be given to the Department or College as a donation and can not be given directly to the restaurant or caterers. 

How can I help the recruitment efforts of Occidental College coaches? 

Let the Occidental College coaching staff know about possible prospective student-athletes in your area.  Send newspaper clippings, biographical information, etc.  Let coaches know about upcoming athletic events in your area.  There are a lot of NCAA rules regarding recruiting, so please leave the recruiting to the coaches.

What if I know a prospective student-athlete in my area?

You can help by contacting the coach about this prospective student-athlete.   It is helpful to provide the coach with contact information if you have it.  If you do not have this information handy, give the Occidental coach as much information as you can about prospect (high school, club team, stats, etc).  

The NCAA does not allow Division III student-athletes to receive “extra benefits” because they happen to participate on an athletic team.  What is a non-permissible “extra benefit”?

Receipt by a student-athlete of an award, benefit or expense allowance not authorized by NCAA legislation renders that student-athlete ineligible to compete. Below are examples of common areas of concern that student-athletes may experience in everyday situations with a specific emphasis on extra benefits.

The NCAA defines an extra benefit as any special arrangement by an institutional employee or a representative of the institution's athletics interests to provide a student-athlete (or a student-athlete's relative or friend) a benefit that is not generally available to other Occidental College students and their relatives and/or friends or, is not expressly authorized by NCAA legislation.  With this in mind please make note of the following circumstances:

1.  Student-athletes cannot accept the following from an employee of Occidental College or any individuals officially affiliated with Occidental:

  1. Any gifts including, but not limited to use of a car, clothing, gifts, money, tickets for any entertainment, undue compensation, travel expenses, free meals or any other items that would not be available to other Occidental students.
  2. An invitation to be a guest at a restaurant if accompanied by a free meal.
  3. Discounted or free storage during the summer months.
  4. Reduced cost or free room and/or board. This is not limited to California. This includes “house sitting” without paying the appropriate rent that would be associated with the property.
  5. Any form of special agreement that would result in a receiving a discount, arrangement of payments and/or credit towards the purchase. This includes any good or service.
  6. Any form of free or reduced priced merchandise or services not available to the general public.
  7. Loans
  8. Use of Athletic Department copy machines, fax machines, or making long distance calls from an Athletic Department phone.
  9. Any frequent traveler miles that were financed by Occidental College
    1. Student-Athletes cannot accept any papers, reports, projects or any other academic materials from a member of the Athletic Department. Nor can a student-athlete ask for anything to be authored by a member of the Athletic Department.
    2. An Occidental College employee or an individual affiliated with Occidental cannot provide student athletes with a loan of money, a guarantee of bond, the use of a car, or signing or cosigning of a note to arrange a loan.
    3. Student-athletes can however accept the following from employees of Occidental College or any individuals official affiliated with Occidental:
    4. Invitation for dinner at the home of an employee of Occidental College or any individual officially affiliated with Occidental for special infrequent occasions such as birthdays or holidays.
    5. Transportation within a reasonable distance around Occidental. However Occidental vehicles cannot be used to assist the moving process for a student-athlete.

What is the NCAA rule regarding texting, twittering, social network sites and chat rooms? 

You may send and receive text messages.  You may NOT be ‘friends’ or ‘follow’ a prospective student athletes.  You may NOT retweet what a prospective student athlete posts on his/her account.  While on social media, you may only talk in generalized terms with recruiting.  You may not ‘call out’ a specific recruit on social media to help encourage him/her to select Occidental College.  All individual correspondence with a recruit must be done in private.  

If I have other questions about NCAA rules, whom can I contact?

The information contained in this list of frequently asked questions does not represent every possibility or situation. If you have any questions regarding prospects, student-athletes, or NCAA rules and regulations, please contact the compliance officer, Rob Bartlett (rbartlett@oxy.edu).

NCAA DIII Rule Manual

Please click here for an electronic copy of the NCAA DIII Rules Manual. This document contains all the rules and regulations that govern DIII.