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Occidental College

List of Student-Athlete Compliance Forms

 

The following forms need to be completed prior to the start of the season.
 
DIII Form 21-3c Student Athlete Statement
DIII Form 21-3f Drug-Testing Consent
DIII Form Summary of NCAA Regulations
NIL Agreement
One Tiger Many Stripes Pledge
Oxy Cumulative GPA Release Form
Title IX Attestation Form

International student-athletes also need to fill out the following form:

DIII General Amateurism and Eligibility Form
 
 
*Compliance forms will be distributed to student-athletes via Front Rush.
 

Procedure for Title IX Attestation Form

 
1. The Compliance Officer will review each completed Title IX Attestation Form prior to the start of each academic year.
2. Any forms where option 2 has been completed will be referred to the Title IX Office who will investigate and determine appropriate steps.
 
 

NCAA DIII Rules Summary

Please click here for the NCAA DIII Rules Summary. This document is required reading for all NCAA DIII student-athletes and must be read before taking the Occidental Student-Athlete Eligibility test.

NCAA Drugs Video

Please click here to watch the NCAA drugs education video. This video must be watched before taking the Occidental Student-Athlete Eligibility test.

Academic Eligibility Policy

Academic eligibility has three prongs. Student-athletes must meet all three in order to be academically eligible to participate in intercollegiate athletics (practice and play). The prongs are as follows:

Prong 1:  Each student-athlete must make normal progress toward graduation (as specified below):

FY      Beginning of the 2nd semester: 12 units or more

SO     Beginning of the 3rd semester: 24 units or more

           Beginning of the 4th semester: 36 units or more

JR      Beginning of the 5th semester: 52 units or more

           Beginning of the 6th semester: 64 units or more

SR      Beginning of the 7th semester: 80 units or more

           Beginning of the 8th semester: 96 units or more

           Beginning of the 9th semester: 112 units or more

Prong 2:  Each student-athlete must be enrolled in a minimum of 12 units. If you drop below 12 units, you become immediately ineligible.

*The only exception to this rule is if you are in the final semester before graduation and you have confirmed with your advisor that you are registered for enough credits to graduate (per NCAA by-law 14.1.8.2.1.3 and Degree Works).

Prong 3:  Each student-athlete must meet the below requirements to be eligible to participate in varsity athletics. 

-2.0 cumulative GPA is required to remain eligible for anyone who has completed 2 or more semesters

-2.0 cumulative major GPA is required to remain eligible. (If a major has been declared)

Conditional Eligibility* will be granted to those who have completed one semester with a cumulative GPA of 1.85 - 1.99 

*Student-athletes granted conditional eligibility must do the following to remain eligible:

  1. In the first week of the semester, student-athletes must obtain a conditional eligibility form from Occidental's Assistant Athletic Director for Compliance (Rob Bartlett). 

  1. In the first 2 weeks of the semester, talk to their professors about obtaining mid-semester grade reports by the start of the 6th week of the semester.

  1. In the first 5 weeks of the semester, meet with their head coach, academic advisor, and the Director of Athletics (Shanda Ness) to discuss their academic success plan.

  1. In the 6th week of the semester, meet with Occidental's Faculty Athletic Representative to obtain a final decision regarding their continued eligibility for the remainder of the semester.

Student-athletes who are considered ineligible must meet with their coach bi-monthly to ensure they are on track to regain eligibility. 

Athletics 5th Year Eligibility Process:

A student-athlete granted a fifth-year of eligibility by the SCIAC and NCAA due to hardship, must meet the criteria below to compete for an Occidental Athletics team. 

  • A completed Athletics 5th Year Eligibility Form must be signed and submitted to the Director of Athletics 

  • A Petition for Special Circumstances must be granted by the college. https://www.oxy.edu/academics/registrars-office/forms

  • Must be enrolled in the institution

  • Demonstrate effort towards post-graduation preparation for continued education or professions pursuit. (e.g. internship, grad school entrance exam prep, job shadowing

    • Possible Options Include: Please highlight those that apply below

      • Internships

      • Graduate school entrance exam prep

      • Job Shadowing

      • Engagement with the writing center

      • Engagement with pre-health counselor

      • Engagement with the career center 

      • Other option

Student-athletes who are deemed ineligible will not be allowed to participate in any voluntary out of season activity sponsored by the athletic department.  (example:strength and conditioning) If the head coach of a program feels strongly it is in the best interest of the student-athlete to participate in these activities a waiver may be attained which must include the signature of the head coach with rational as well as the signature of  Director of Athletics. This waiver will be submitted to the athletics compliance director. 

Name, Image and Likeness

Click here to read Occidental's Name, Image, and Likeness policy for student-athletes.

Click here to access Occidental's Name, Image, and Likeness disclosure form for student-athletes.

Alcohol and Other Drugs Policies

Oxy

All student-athletes must follow Occidental College's alcohol and other drug policy. Click here for more information.

NCAA Banned Drug List

The NCAA strictly regulates alcohol and drug use. As a result it is important for athletes to know what is or isn't acceptable to put in their body. Click here for more information.       

Use of Tobacco Products

Athletes, coaches, trainers, managers and game officials are prohibited from using tobacco during practices, meetings or games.

Conduct and Ethics

Inappropriate Behavior

When the behavior of student-athletes is not consistent with the SCIAC Ethics and Conduct Statement, Occidental College rules and regulations, or relevant laws, whether on or off the playing field or whether in or out of season, disciplinary action that is consistent with College policy will be taken.  Participation on an athletic team is a privilege, not a right, and suspension of that privilege (immediate ineligibility) can occur at any time when a student-athlete fails to conduct him or herself in a manner appropriate to the expectations of the Head Coach, Director of Athletics or other College officials.

Hazing

Occidental College is committed to fostering an environment free from hazing in accordance with applicable law, including the Federal Stop Campus Hazing Act and the California Stop Campus Hazing Act. Click here to review the obligations of the College's students and employees relative to preventing, identifying, and rectifying hazing.

Sexual Misconduct

Members of the college community, guests and visitors have the right to be free from sexual violence. All members of the campus community are expected to conduct themselves in a manner that does not infringe upon the rights of others. The College will not tolerate gender-based sexual misconduct. Click here for more information.

Academic Misconduct

Occidental College takes academic misconduct very seriously. Click here for more information.

Outside Competition

You may not compete on any outside team in your sport during the same season of that sport.  (In basketball, there is no outside competition allowed except in the summer months).

Gambling 

Athletes and athletic department staff are prohibited from any gambling activity that involves intercollegiate or professional athletics.

Awards, Benefits & Expenses

Receipt by a student-athlete of an award, benefit or expense allowance not authorized by NCAA legislation renders the student-athlete ineligible to compete. Below are examples of common areas of concern that student-athletes may experience in everyday situations with a specific emphasis on extra benefits.

The NCAA defines an extra benefit as any special arrangement by an institutional employee or a representative of the institution's athletics interests to provide a student-athlete (or a student-athlete's relative or friend) a benefit that is not generally available to other Occidental College students and their relatives and/or friends or, is not expressly authorized by NCAA legislation.  With this in mind please make note of the following circumstances:

  1. Student-athletes cannot accept the following from an employee of Occidental College or any individuals officially affiliated with Occidental:
    • Any gifts including, but not limited to use of a car, clothing, gifts, money, tickets for any entertainment, undue compensation, travel expenses, free meals or any other items that would not be available to other Occidental students.
    • An invitation to be a guest at a restaurant if accompanied by a free meal.
    • Discounted or free storage during the summer months.
    • Reduced cost or free room and/or board. This is not limited to California. This includes "house sitting" without paying the appropriate rent that would be associated with the property.
    • Any form of special agreement that would result in a receiving a discount, arrangement of payments and/or credit towards the purchase. This includes any good or service.
    • Any form of free or reduced priced merchandise or services not available to the general public.
    • Loans
    • Use of Athletic Department copy machines, fax machines, or making long distance calls from an Athletic Department phone.
    • Any frequent traveler miles that were financed by Occidental College.
  2. Student-Athletes cannot accept any papers, reports, projects or any other academic materials from a member of the Athletic Department. Nor can a student-athlete ask for anything to be authored by a member of the Athletic Department.
  3. An Occidental College employee or an individual affiliated with Occidental cannot provide student athletes with a loan of money, a guarantee of bond, the use of a car, or signing or cosigning of a note to arrange a loan.
  4. Student-athletes can however accept the following from employees of Occidental College or any individuals official affiliated with Occidental:
    • Invitation for dinner at the home of an employee of Occidental College or any individual official affiliated with Occidental for special infrequent occasions such as birthdays or holidays.
    • Transportation within a reasonable distance around Occidental. However Occidental vehicles cannot be used to assist the moving process for a student-athlete.

More information is available by contacting the Athletic Department for confirmation at (323) 259-2715 or at rbartlett@oxy.edu.

Transferring

DIII

If you are interested in transferring to another NCAA DIII institution you can release yourself to talk to that institution's athletic department staff. Please click here for the NCAA DIII self-release form which contains more information on this subject.

DI, DII or NAIA

Please see Occidental's compliance officer, Rob Bartlett, for more information about transferring to a NCAA DI, DI or NAIA school. rbartlett@oxy.edu (323)259-2715. 

NCAA DIII Rule Manual

Please click here for an electronic copy of the NCAA DIII Rules Manual. This document contains all the rules and regulations that govern DIII.